Privacy policy

Who is the Data Controller for your data?

  • Identity: WE ARE COWORKING, S.L. (henceforth COWORKING SPAIN)
  • Tax ID No. B88157888
  • Registered address: Pascual Hermanos 3, 28100 Alcobendas – Madrid.
  • Telephone: 916237285
  • Email: hello@coworkingspain.es

 

For what purpose do we process your personal data?

At COWORKING SPAIN we process the information provided to us by users in order to manage and maintain our commercial relationship, and provide them with the services they request. This includes issuing our Magazine Coworking Spain as part of that service, sending them any information they request, such as product offers and services that may be of interest, and improving the user experience, for which we create a "commercial profile" based on the information we receive. No automated decisions are made based on this profile.

Collection and processing of users' personal data is done in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, relating to the protection of legal persons regarding the processing of personal data and the free circulation of those data and repealing Directive 95/46/EC (General Data Protection Regulation, henceforth GDPR), and any other applicable legislation.

What data do we process?

Information provided by the user: Data provided by the user through contact forms or as part of the subscription process, or while using or contracting any of the services made available to them by COWORKING SPAIN. These data can include: name, surnames, email, telephone, address, invoicing details, etc.

Automated information: Upon visiting our website, COWORKING SPAIN can obtain and store the internet service provider's name (ISP) and/or IP address through which users gain access, the date and time of access to the website or services, the web address from which the link was directed to our website, the number of daily visits, and the frequency with which they use the services components. This allows us to provide information, research, and advice services. These data are only collected in an aggregated manner. In addition, we may provide statistical information to our collaborators about how our clients (collectively and with their data anonymised) use the website and its services. This information may be shared so that our collaborators also understand how often users use particular components of the services and so that they can also improve the services they provide.

Information from other sources in order to provide personalised services: COWORKING SPAIN may receive information from other sources and add it to the information provided by users.

How have we obtained your data?

The personal data we process at COWORKING SPAIN comes from our users.

The categories of the data we process are:

  • Identification data
  • Identification codes or passwords
  • Postal or email addresses
  • Commercial information
  • Financial data

We do not process sensitive data

How long do we store your data?

COWORKING SPAIN shall only store your personal data for as long as is necessary to fulfil the purposes mentioned above. In all cases, where the data have been collected in order to provide a service, they shall be stored for the duration of the contract and the commercial relationship between the Parties. Once the Contract is complete, the personal data shall be stored in accordance with the current regulation and with the expectation of a continuing commercial relationship, unless the CLIENT decides to delete said data.

What is the legal basis for processing your data?

The legal bases for processing your data are legitimate interest, relating to developing the commercial relationship, and/or execution of the commercial contract/agreement between you and COWORKING SPAIN.

Offers of additional products and services are based on consent, which is requested as necessary. The withdrawal of said consent shall not prejudice the execution of any contract already entered into by both Parties.

What security measures do we use?

COWORKING SPAIN is highly committed to protecting the security of the data it processes, and has therefore adopted the necessary organisational and technical measures to avoid any unauthorised amendment, loss, or access.

In particular, COWORKING SPAIN has defined the attributes necessary for accessing the data, allowing said access only after identification and password. In addition, COWORKING SPAIN also makes backup copies, which are stored in a secure manner.

Is this website designed for children?

This website, its information, content, and the services and/or products offered herein are NOT designed for children under the age of 13.

If COWORKING SPAIN becomes aware or suspects that a child under the age of 13 has registered, it will immediately delete said registration and restrict access to or use of any products, services, or content corresponding to said person.

Which recipients will be given your data?

COWORKING SPAIN can pass personal data that it collects and processes to third-party collaborators. The user grants their explicit, unambiguous consent for this by accepting this privacy policy. This shall only take place in order to fulfil the purposes detailed above.

Third parties shall be understood to mean companies in the COWORKING SPAIN Group and its affiliated companies, for the purpose that they will eventually be used to provide other supplies and/or services of potential interest.

You can explicitly refuse permission for your personal data to be passed on, by writing to the addresses indicated.

When sharing your personal data with third parties, COWORKING SPAIN explicitly requires that they comply with the aforementioned legislation regarding data protection, and with our Privacy Policy.

Do we do transfer data internationally?

COWORKING SPAIN works with legally and contractually established service providers (Data Processors), located in Spain and the European Economic Area (EEA).

Whenever COWORKING SPAIN needs work to be completed by a Data Processor outside the EEA, it shall verify that it complies with the European regulation on data protection by signing a suitable Data Processing Agreement.

Likewise, if the service provider is located in the United States of America, COWORKING SPAIN shall verify that said providers are compliant with the Privacy Shield agreement between the European Union and the US.  

Do we link our pages to those of third parties?

COWORKING SPAIN can make links to third parties' websites or pages available to its users. Any privacy policy or personal data processing done on personal data by said third parties is completely separate to COWORKING SPAIN and the user should exercise caution when browsing said websites and/or contracting the products or services they offer. Likewise, it is the user's responsibility to accept said policies.

What are your rights when you provide us with your data?

Any person has the right to obtain confirmation of whether or not COWORKING SPAIN is processing their personal data.

Interested parties have the right to access their personal data, request rectification of incorrect data and, when relevant, request their erasure if, amongst other reasons, the data are no longer necessary for the purposes for which they were collected.

In certain circumstances, interested parties can request that the processing of their data be limited, in which case they will only be stored for the execution or defence of claims.

In certain circumstances, and for reasons relating to their particular situation, interested parties can oppose the processing of their data. COWORKING SPAIN shall cease to process the data, unless there are legitimate reasons to do so, or they are needed for defending potential claims.

All these rights can be exercised by writing to the address indicated at the top of this Privacy Policy.

Can I make a claim to the Spanish Data Protection Agency (AEPD)?

The user has the right to submit a claim to the AEPD if they believe their right to protection of their personal data has been breached in any way.

 

Legal notice, terms and conditions 

coworkingspain.es is a website belonging to COWORKING SPAIN, containing a directory of business coworking spaces, business centres, shared offices, and similar spaces across Spain and the rest of the world. Through the website, users can insert adverts publicising these spaces, their logos, location, telephone number, description of the spaces, fees, etc. Likewise, our users have access to an online magazine, in which they can publish news, opinion pieces, and anything relating to the coworking environment.

Users can search and request information and also reserve spaces advertised on the coworkingspain.es website, by completing a form that collects applicants' details. These details can be passed to the users who manage said coworking spaces advertised on the website.

These Terms and Conditions govern the access to and use of the service provided under the website name www.coworkingspain.es, and all of the content that appears on the same or that is made available to users. By accessing the website, the user states that they have read and accepted these Terms and Conditions.

COWORKING SPAIN reserves the right to review and modify these Terms and Conditions for legal, technical, or corporate strategic reasons.

In addition, the collection and processing of users' personal data, and the exercise of their rights over said data, is governed by these Terms and Conditions and by the Privacy Policy detailed above.

Access to the service and liabilities

Access to the service is permitted for all registered users of coworking centres who accept these Terms and Conditions.

In order to access this service, the user has to provide coworkingspain.es with the following personal data: name of the centre owner or applicant for spaces, address, telephone and email address. Processing of these data shall be in accordance with our Privacy Policy.

Various services are offered from coworkingspain.es relating to the use of coworking spaces including, but not limited to, publication of adverts by users relating to their activity, contact with advertisers, publication of news, events, or articles in our Magazine, content posted in our blog, etc.

By accepting the Terms and Conditions herein, users state and guarantee that the information published is legal and true, and that they have the relevant authorisation to publish said information, as necessary. COWORKING SPAIN does not accept any liability for the legality or veracity of the information published by its users.

In cases where a user decides of their own free will to contact another user, they shall do so at their own risk and on their own behalf, exempting COWORKING SPAIN from any liability whatsoever deriving from the relationship between both users.

Accessing the service implies the user's commitment to use said service appropriately, observing the Terms and Conditions herein, as well as current legislation, and the principals of good faith and public order. In all cases, the user is required to use the service reasonably, in accordance with the purpose for which it was designed.

Regarding the COWORKING SPAIN Magazine, it should be considered solely an intermediary that COWORKING SPAIN makes available to its users on its web site. COWORKING SPAIN does not accept any liability whatsoever deriving from the misuse of the service or its content.

COWORKING SPAIN shall make every effort to ensure the legality of the content, images and other information published through its service. However, given the practical impossibility of maintaining permanent control over content, the user shall ultimately be solely liable for the information they publish.

In particular, COWORKING SPAIN shall not be considered editorially liable, and explicitly states that it does not identify with any of the opinions that users may express through the service.

In all cases, it is expressly forbidden to share content or opinions that are xenophobic, defamatory, discriminatory, sexist, pornographic, or that in any way could be in breach of current legislations.

Likewise, it is forbidden to:

  • Host, store, disclose, publish, distribute, or share any content that could be considered as infringing the fundamental rights to dignity, reputation or personal privacy.
  • Use the service to abuse, defame, intimidate, stalk, or breach other users' right to self-image.
  • Introduce IT viruses or defective files, host, store, distribute or share IT programs or material that could cause damage or alterations to COWORKING SPAIN content, programs or systems.
  • Host, store, disclose, publish, distribute, or facilitate unrequested or unauthorised publication of junk or spam mail, or similar communications.

Intellectual and industrial property relating to the service

COWORKING SPAIN is a registered trademark.

COWORKING SPAIN owns all the industrial and intellectual property rights relating to the service. Through these Terms and Conditions, COWORKING SPAIN grants limited and revocable license to use the service for strictly personal use. Said license is not granted for sub-licensing. The user shall not exploit any of coworkingspain.es content for commercial use without express written authority from COWORKING SPAIN.

From the moment a user unsubscribes from the Magazine, COWORKING SPAIN shall keep all their contributions, unless the user indicates otherwise.

Applicable law and jurisdiction

These Terms and Conditions are governed in their entirety by Spanish legislation and, in accordance with relevant regulations, the Parties voluntarily submit to the jurisdiction of the Courts or Tribunals of Alcobendas (Madrid).  

Sales policy

The user can contract subscriptions and services through the website.

Subscriptions are processed as recurring monthly, quarterly, or annual payments, as chosen by the user. 

Services are processed as one-off payments.

Payments can be made via:

  • Our virtual POS, using VISA or MASTERCARD.
  • PayPal.

Once the payment has been made, the user will receive a confirmation notification and receipt.

Any subscriptions that are not paid within two days of their due date shall be cancelled.

Returns policy

The user has the right to have the value of the subscription and/or services returned under the following terms and conditions:

1. Subscriptions can be cancelled up to 5 days before the subscription renewal date, in the following ways:

  • Via PayPal, by cancelling the subscription directly on the user's profile.
  • Via the user control panel, on the website.
  • By writing an email using the contact form, with the subject title "cancel subscription"

2. Cancellation requests received via any other method will not be accepted.

 

Cookies policy

The aim of this cookies policy is to inform you, clearly and precisely, about the cookies used on this website.

What are cookies?

A cookie is a small fragment of text that websites send to users' browsers when they visit, which allows the website to remember information about their visit, such as their preferred language and other options. This is in order to facilitate their next visit and make the website more useful to the user. Cookies play a very important role and help the user have a better browsing experience.

Types of cookies

Depending on the entity managing the website that sends the cookies and processes the data obtained from them, there are two types of cookies: first-party cookies and third-party cookies.

There is also a second classification depending on the period of time the cookies are stored on the client's browser, which are known as session cookies or persistent cookies.

Lastly, the cookies are classified into five types, depending on the purpose for which the data collected will be processed: technical cookies, personalisation cookies, analysis cookies, advertising cookies, and behavioural advertising cookies.

For more information about this, consult the guide on the use of cookies by the Spanish Data Protection Agency.

Cookies used on the website

The following section identifies the cookies being used on this website, as well as their type and function:

Performance cookies (technical and personalisation): This type of cookie remembers the user's preferences for the tools found on the services, so that they do not need to reconfigure the service each time they visit. For example, this type of cookie includes: volume controls for video and sound clips and video transmission speeds that are compatible with the user's browser.

Geolocation cookies: These cookies are used to verify the country from which the user is requesting a service. These cookies are completely anonymous and are only used to help tailor the content to the user's location.

Analytical cookies: Each time a user visits, a service or piece of information on the website, or a tool by an external supplier (such as Google Analytics, Comscore or similar, which can be added to this list in case they vary from the ones currently used) generates an analytical cookie on the user's computer. This cookie, which is only generated during the visit, is used for following visits to the services on the website, to identify the visitor anonymously. The main purposes for this are to:

  • Enable anonymous identification of users through the cookie (it identifies browsers and devices, not people), and thereby calculate the approximate number of visitors and their choices at that time.
  • Anonymously identify the most-visited content and therefore the most attractive to users.
  • Find out if the user is accessing the site for the first time or is a repeat visitor. Unless the user decides to register for a service or piece of content on the website, the cookie will never be associated with any personal data that could be used to identify them. These cookies shall only be used for statistical purposes, to help optimise the user experience on the website.

Accepting the cookies policy

The cookies we use do not store any personal data, nor any kind of information that could identify the user, unless said user decides to voluntarily register, in order to use the services we make available, or receive information about promotions and content of interest to them.

By continuing into and browsing our website, you hereby indicate your consent for cookies to be used as described above, and to the conditions explained in this Cookies Policy.

How to block or delete installed cookies

You can enable, block, or delete the cookies installed on your equipment by configuring your browser options. For more information on how to do this on the most common browsers, use the following links:

Explorer: https://support.microsoft.com/es-es/kb/278835
Chrome: http://support.google.com/chrome/bin/answer.py?hl=es&answer=95647
Firefox: https://support.mozilla.org/es/kb/Borrar%20cookies
Safari: http://support.apple.com/kb/ph5042