With the growth of coworking and the increase in coworking spaces worldwide, some tech companies have developed applications to manage these coworking spaces in a more professional and convenient way.
To help you choose easily, we present 7 of the best applications for managing coworking spaces that will help you manage your shared workspace online.
1. Nexudus
nexudus.com/
Nexudus, a Spanish software based in the UK, has been in the industry since 2012. Nexudus is a coworking space management software—a single solution to control and manage any type of flexible workspace.
It’s an advanced app that manages nearly all operations a coworking space might need, including booking and meeting room management, proposal and document templates, space layouts, NexDelivery tags, scanning and OCR, visitor management, inventory module, operations, CRM, finances, inventory, community, white-label options, reports, and more.
2. Archie
archieapp.co
From Canada, we have this complete software solution for coworking and flexible spaces. Since 2016, Archie has been a platform designed to simplify management and enhance the member experience in coworking spaces. It allows space operators to manage room and desk bookings, automate billing and payments, and personalize the user experience, even offering a white-label app.
Visitors can check in using dedicated apps, receive automated notifications, and benefit from event and networking management, among other features. Archie focuses on creating a great community experience.
It offers native integrations with over 40 software options, including Slack, Teams, Google Calendar, Stripe, GoCardless, Kisi, Salto, Zapier, and more. It also has an open API for custom integrations. Available in Spanish, too.
3. Cobot
cobot.me
Founded in Germany and based in Berlin, Cobot has been in the industry since 2012. Cobot helps save time on spreadsheets so users can focus on what really matters—more time for coworkers. Designed for small spaces or companies with multiple locations.
Cobot helps reduce time spent on billing, sales, contracts, leasing agreements, and space optimization. It’s compatible with various payment gateways, including Stripe and PayPal.
With free and personalized support from an international team experienced in coworking community growth, Cobot also provides many guides filled with tips and tricks, along with constantly updated API documentation.
Popular integrations include Mailchimp, Slack, Kisi, Quickbooks, Xero, Google Calendar, Tapkey, and many more. With Zapier or the open API, you can even create your own custom integrations.
4. Spacebring
spacebring.com
Spacebring takes a unique and innovative approach as a "unified platform," offering a seamless experience for members, non-members, event attendees, visitors, and administrators. With the flexibility to switch effortlessly between the web app and mobile apps, it redefines coworking space management, enabling users to stay connected and productive on the go.
Spacebring’s standout feature is its ability to manage coworking spaces via smartphone, opening a whole new level of productivity and convenience. Its user-friendly interface, with a strong focus on ease of use, makes it a highly appreciated choice for tech-savvy and non-tech-savvy clients alike.
Whether you run a small coworking space or manage multiple branches, Spacebring simplifies administration by handling basic needs like billing, plans, and reservations with ease. It also fosters a vibrant community by keeping members engaged and connected through feeds, chats, and events.
5. Coworkify
coworkify.com
This is a coworking space management software with an emphasis on simplicity, applying the Zen spirit of the Japanese company that developed it. It offers a free trial and up to five different plans (Starter, Regular, Plus, Enterprise, and Unlimited) starting from about €25/month and includes numerous applications for easy member management, booking calendars and resources, multi-language support (including Spanish) for mobile and tablet, online billing, and payments, etc.
6. Yardi
yardikube.com
A modern coworking space management software with additional features beyond the basics, such as secure access to the physical environment, WiFi, network control, or a voice platform. Some of the tools included are:
White-label website, client portal, online billing, enhanced CRM, efficient client request management, booking calendar, resources and event management, email management, integration with other platforms, and complete mobile device management.
7. CoWork
cowork.io
This innovative online digital tool allows you to manage coworking spaces and communities in a smooth and dynamic way, letting you run your center using real-time data on occupancy and activity. Invoices, payment management, reservations, quotes, contracts, availability, social functions, product marketing—everything is automated and under control.
Cowork.io offers a Basic plan at €40 per month for up to 20 workstations, with limited features, and a Pro plan from €160 per month with unlimited features, 24/7 access. Both offer annual (15%) or biannual (30%) discounts.
Choosing the right software to manage a coworking space is key to enhancing the member experience and optimizing day-to-day operations. With options ranging from simplicity and efficiency to complete solutions with advanced features, these applications allow operators to focus on what truly matter. Explore these tools and find the one that best suits your space’s needs and the experience you want to offer.
